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9 benefits of a cloud – based Matter Management Solution

Published On : September 7, 2022

Today, most in-house legal departments are challenged to find innovative LegalTech solutions for their legal departments that enable them to increase productivity and speed without sacrificing the quality and value of their work. At first, these may appear to be competing goals, but with the help of a top matter management solution like Beveron’s Smart Legal Counsel, you will be taking the first steps towards reconciling these seemingly conflicting goals. With Smart Legal Counsel, you have a centralized solution that allows you to easily create matter as well as centrally view files and access related documents and emails. The Smart Legal Counsel offers all the modules and features that modern legal departments need for their daily and efficient work. And now for the happy part: The implementation of any Matter Management software does not have to be complicated. Ideally, using a good cloud software platform is the best and the fastest way. Furthermore, cloud-based software programs offer you nine key advantages that can significantly benefit your business:

1. General Benefits

Any cloud-based application including matter management opens up brilliant new ways of collaboration, flexibility, innovation and mobility. Users can access applications quickly and easily from anywhere via the Internet, extend them as needed, and share their data with authorized third parties within seconds New upgrades and innovations are instantly available in real-time and thus offer users more agility and flexibility. But that’s not all: using cloud technology for matter management offers numerous benefits which would be difficult or impossible to achieve with any local on- premise software.

2. Cost savings

When you implement cloud software, there are no new / additional investment costs for purchasing and running related hardware and operating system software. Again, there is no need for internal / code-level know-how about the software application. With many LegalTech automation platforms like Smart Legal Counsel, there are only one-time onboarding costs for the individual configuration of the software, which includes users, authorizations, master data, templates, and more. Apart from this, there is a short training session to get you started quickly and comprehensively. This allows you to calculate reliably, minimize your financial risk and avoid surprises.

3. Always-on availability

Cloud software is always-on and always-available. No full-fledged technical installation is required, so your IT deployment is usually limited to testing security-related issues. With Smart Legal Counsel, for instance, you are using software that is hosted in the cloud and complies with the latest security standards.

4. Latest Security Standards

There are often concerns that cloud technologies are unsafe and exposed to attacks. However, this is not the case. Our matter management solution Smart Legal Counsel is run on secure cloud. Large cloud-service providers like Amazon and Microsoft are constantly investing in the security of their data centers, using the latest software and having specialized employees.

5. Automated upgrades and updates

Usually, most, if not all cloud applications have automated upgrades and updates that keep your matter management solution up to date. This has the advantage of always providing you with innovative features and continuously reinforcing the security of your software.

6. Enhanced collaboration

Cloud software is accessible through the internet — all you need is a browser like Google Chrome or Safari or Microsoft Edge. As an end user, you benefit from this, especially with matter management software. For example: once a digital file is created in Smart Legal Counsel, you can easily share or assign it and its content such as documents, emails, appointments, tasks, etc. with authorized third parties. This means that all required contents of the digital file are under your control 24/7. Other legal services such as the internal Legal Service Requests are also provided via your browser and therefore do not require any technical installation. Sharing on the intranet or using Microsoft Outlook e-mail makes access easier and saves a lot of time. All of this gives you the flexibility to focus on your higher value-added work.

7. Plug-ins

You can easily extend the already comprehensive functionality of Matter Management software even further using plug-ins. These integrate directly into the application, extending your cloud software with just a few clicks. For instance, our Smart Legal Counsel offers integrations with MS Outlook, among others, so you can communicate directly within our platform.

8. Security of data

We are very aware and stringent about this: your legal department manages extremely sensitive data. A breach / loss of data could have incomprehensibly serious consequences. As mentioned earlier, established cloud providers such as Amazon and Microsoft have significantly more capabilities to provide data in a highly available, stable and secure manner. Moreover, data communication between the local computer and the Internet service is always encrypted to prevent access by unauthorized persons and to continuously protect your data using state-of-the- art technologies.

9. Scalability

By design, cloud software is flexible and dynamically scalable. Onboarding additional users, sites or departments is possible at any time and immediately without any lead time or spare capacity in your IT department. This also applies to the addition / removal of storage. Cloud-based software allows you to grow according to the unique needs of your legal department.

Summing it up…

Best Legal automation software in UAE, like Beveron’s Smart Legal Counsel provides legal departments with the tools and applications to make their processes more efficient, streamline their legal operations, and efficiently deliver their value to their organization. They add value through smart technologies and improve the visibility of your department’s contribution to the company’s success. Use Matter Management Software to optimize the spending of your costs. By doing so, you can save your valuable time to focus on high-quality legal advice and put aside the time- consuming management of your legal mandates.

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