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A best legal management software places paramount importance on data security, recognizing the sensitivity and confidentiality of legal information. It typically employs a multi-layered approach to safeguard data. Firstly, robust access controls ensure that only authorized personnel can access specific information, limiting the risk of unauthorized data breaches. Advanced encryption protocols are implemented to protect data both in transit and at rest, adding an extra layer of security against potential cyber threats. Regular security audits and monitoring activities help identify and address vulnerabilities promptly. Furthermore, the software often includes features such as secure user authentication, audit trails, and role-based permissions, allowing organizations to track user activities and manage access rights effectively. Regular updates and patches are also integral to maintaining the software's resilience against evolving security threats. In essence, the best legal management software prioritizes data security through a comprehensive and proactive strategy, providing legal teams with the confidence that their sensitive information is shielded from unauthorized access and potential risks.
DATA SECURITY MATTERS MORE NOW THAN EVER FOR IN-HOUSE LEGAL COUNSEL – THIS ARTICLE DISCUSSES ABOUT HOW NOT TO PUT YOUR LEGAL DATA AT RISK
With the global expansion of remote working and ever-increasing reliance on digital technologies to support every type of business, it’s no surprise that data security has risen to the top of every single corporate agenda now. The issues associated with breach / leak of data are particularly prominent in the minds of legal counsel, since corporate legal teams are frequently required to help organizations manage and recover from crises, including data breaches.
Most (if not all) organizations today rely on data. That means any loss of data, whether caused by cyber-attack or human error, poses a huge risk to the business. The impacts include significant time, cost and resources spent responding to and recovering from an incident, as well as the potential loss of revenue and long-term reputational and financial damage.
The recent Data Breach Preparedness Study sponsored by Experian and conducted by the Ponemon Institute found that 49% businesses had suffered a data breach involving the loss or theft of more than 1,000 records in the past two years. Almost half of data breaches were caused by a remote workforce (43% of respondents). The shift towards remote working in the wake of Covid-19 has increased the risks to data – and no legal team or business can afford to ignore them. In the legal profession, the highly confidential and sensitive nature of the data being handled internally (and with external law firm partners) makes it especially vulnerable, and thus extremely important to protect. And in an industry where your reputation is one of your most valuable assets, any data security incident that undermines that reputation can be potentially devastating. Concerns about the risks to data among Chief Legal Officers were highlighted in the CLOC 2021 Survey, by the Association of Corporate Counsel. It reported that almost all Chief Legal Officers rated cyber security, compliance and data privacy as the most important issues faced by businesses.
To protect valuable data, corporate legal departments need to ensure their IT security protocols are as robust and effective as possible. A critical component of that is ensuring that the software and systems you use give you the highest levels of data security and safety. Even the most technology-savvy legal operations managers may not be experts in data security.
There are some key features you should look out for in any legal software you choose:
▪ Single location hosting: This ensures that once you’ve chosen the geographical location for your datacenter, your data never leaves that location.
▪ Banking grade encryption: Using the latest algorithms to encrypt data wherever it is stored, accessed, or transmitted – whether on disk, on the network, or in the database.
▪ Secure cloud hosting: Always try and choose applications that can be hosted securely on your own data center (private cloud) or certified data centers (public cloud) or a hybrid of both.
▪ Regular audits and certifications – Compliance with recognized global certifications and standards like ISO 27001 and GDPR provides peace of mind in the security and reliability of your software.
NOW. PERIOD. There just can’t be a pre-defined perfect time to get your data security protocols in order. The earlier you get it done, the better and safer your invaluable data will be. Ever-new vulnerabilities and data breaches hitting data centers regularly are a timely reminder of the risks posed to data and the need for constant vigilance. Data protection plays an extremely important role for legal departments and should be an absolute top priority for corporate governance. As you set your legal tech budgets for the year ahead, make sure data security is at the top of your shopping list.
The legal operations software provided by Beveron Technologies has been developed with enterprise data security front, right and center. That means the matter and billing data handled by our solutions are subject to the highest security standards. Beveron’s LegalTech solutions have been appreciated across Dubai, Abu Dhabi, wider UAE and the GCC region, highlighting our robust data privacy features, including geographic data segregation options and automated data classification and retention tools.
When it comes to e-Billing and matter management software that helps you to reduce costs and operate more efficiently, you can rest assured that Beveron offers market-leading standards of data protection and security to safeguard the confidentiality of your matters and the reputation of your business.
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